Bylaws of the National Association of Secretaries of State
As Amended, July 19, 2009
SECTION 1- OFFICERS
The President shall preside at all Annual Conferences and Winter Meetings of the Association and of the Executive Board; and shall have general control over the affairs of the Association, subject to ratification by the Executive Board. The President shall sign all certificates and other instruments for the Association.
2. IMMEDIATE PAST-PRESIDENT
The Immediate Past-President shall remain a member in good standing on the NASS Executive Board as a voting member. The Immediate Past-President shall perform such duties as may be assigned to him or her by the Executive Board.
The President-Elect shall perform such duties as may be assigned by the Executive Board, including direct responsibility for working with the Executive Director and the membership to generate new corporate affiliate members. The President-Elect shall become President at the conclusion of the President's term of office. The President-Elect shall present to the Executive Board, for its approval, during the annual conference of members at which he or she shall assume the office of President, a workplan for the Association and budget which shall enumerate all revenues and expenditures of the Association anticipated during his or her term as President.
4. VICE PRESIDENT
A Vice President shall be elected to represent each NASS region. The Vice Presidents shall perform such duties as may be assigned to him or her by the Executive Board.
The Treasurer shall perform such duties as may be assigned to him or her by the Executive Board. In his or her capacity as Treasurer, the Treasurer shall receive the monthly financial reports prepared by the secretariat staff. The Treasurer shall make a report at both the Annual Summer Conference and Winter Meeting on the financial condition of the Association.
The Secretary shall perform such duties as may be assigned to him or her by the Executive Board. In his or her capacity as Secretary, the Secretary shall keep a record of all votes and minutes of the proceedings of all membership and Executive Board meetings; maintain archival document preservation of the Association; and shall give notice as required in this By-Laws of all conferences of the Association and of the Executive Board. In his or her capacity as Secretary, the Secretary shall counter-sign all certificates and other instruments of the Association. In the absence of the Secretary, the President shall have the responsibility for preparation of minutes of the Annual, Winter and Executive Board Meetings. The Secretary may assign certain administrative duties of his/her office to be carried out by the Executive Director, including counter-signing instruments of the Association, by written request to the President and the Executive Director.
7. AT-LARGE MEMBERS
There shall be two at-large members of the NASS Executive Board to assist the President with committee appointments or committee meetings, and shall perform such duties as may be assigned to him or her by the Executive Committee. They each shall be of different party affiliation. They shall function as liaisons and representatives of the two subsections of NASS: the Notary Public Administrators (NPA) section and the Administrative Codes and Registers (ACR) section.
8. EXECUTIVE DIRECTOR
The NASS Executive Director, along with hired staff of the Association, shall perform all duties assigned to him/her by the President and Executive Board. The Executive Director has been assigned officer status to expedite and facilitate administrative functions on behalf of the organization.
SECTION 2 - DUES
All members of the National Association of Secretaries of State shall pay to the Association annual dues, as determined by the population of their respective state or jurisdiction, and based upon a sliding scale established by the Executive Board with the concurrence of the full membership of the Association. Emeritus Members shall pay dues to the Association in an amount established by the Executive Board. Affiliates shall pay the Association annual dues as established by the Executive Board.